Thank You Letters and Follow Up

Thank You Letter SamplesOne of the hardest times for job seekers is the period of time following an interview.  A job seeker is left wondering what to do next and what to expect.

Interview Wrap-Up

All interviews have an “arc” to them, meaning that there is a buildup of questions and information exchange and once the bulk of information exchange is completed, the interviewer moves into a closure or wrap up.  Sometimes, depending on the interviewer, this can be awkward or abrupt but the job seeker needs to ensure certain information is covered prior to departing to ensure they understand what to expect next.

If the interviewer doesn’t voluntarily offer this information, the job seeker needs to ask questions to obtain it:

– What the timing and next steps are expected – This could include second interviews for strongest candidates or simply completing the current round of interviews.  There may need to be an internal approval process prior to a job offer.

  • Example of question: – What do you expect your next steps and timing will be?

– Assessment of your qualifications – Many job seekers want and need feedback during the job search process and it is extremely difficult to obtain.  One of the most ideal times with the highest likelihood for candid input is while the job seeker has finished the interview and is still with the interviewer.  You may still not get completely open feedback but your chances of getting any feedback once you have left the interviewer diminish dramatically.

  • Example of question: – Now that we’ve had a chance to discuss my qualifications for this position, how well do I fit with what you are looking for?

Thank You Letters or Notes

It is important to follow up after the interview with a thank you letter.  The thank you letter demonstrates your gratitude for the time to be considered, your professionalism and can act as a reinforcement of your qualifications.  There are certain elements you want to ensure are captured in your letter while still remaining brief.  Among the elements:

– Appreciation for their time and interest in you

– Restate your interest in the position

– Review your qualifications for the position or if you forgot to mention some pertinent item is to state it to ensure they consider it

– Follow up with any information the employer may have asked about during your time together, whether or not it is related to the position

– To demonstrate manners and professionalism

Thank you notes are equally valuable sent via email or mail.  They should be sent within 2 days immediately following the interview.  As always, ensure the letter is free of typos and grammatical errors.

Thank You Letter Examples

Dear Mr. Smith,

Thank you for taking the time to meet with me about your business development position yesterday.  I’m very excited about the position and feel well qualified to perform the job.

In addition to my MBA, I have 5 years of experience in developing markets in the high tech industry which have lead to over $5M in new business.  You mentioned you were looking for someone who was exceptional in forging new markets and I believe that my background demonstrates that I can do that for your business.  As well, I work well in a team environment and pride myself in making and meeting my commitments.

I am very interested in working for you and look forward to hearing from you soon.


Josh Brown


Dear Jane,

I wanted to thank you for taking the time to discuss the sale positions with you and John.  I am sure my background and skills fit with your needs.

You mentioned the challenges in the region including penetration into the education sector.  I think that my background in education along with sales experience will help your company make the kind of progress you are looking for.

I look forward to hearing from you concerning your hiring decision.  I appreciate your consideration.


Mike Jacobs

This information was provided to you by MBA Highway. We hope you have found it useful to your job search and career development.

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